| Goods or Service Category |
Requisition/PO |
PCard | Invoice Request | Expense Reimbursement |
| Advertisements (Electronic) | Yes | Yes | ||
| Advertising Services (Graphic Design, Printing, Layout, Etc.) |
Yes | Under $500 | ||
| Airfare* | Yes | After Travel Only | ||
| Attorney / Legal Fees | Yes | |||
| Auto Rental* | Yes (Enterprise Only) | Yes | After Travel Only | |
| AV Equipment (Purchase) | Required | |||
| AV Equipment (Rental) | Yes | Yes | ||
| Bus Charter Service | Required | |||
| Cash Advance* | Yes | |||
| Catering Or Social Events | Yes | Yes | ||
| College-Authorized Cell Phone/Data Plans (No Hardware) | Yes | Yes | ||
| Computer Hardware (Maintenance, Repair) | Yes | Yes | ||
| Computer Hardware (Purchase) | Required | |||
| Computer Software (Media, Licenses, Support, Agreements) | Required | |||
| Conference Registration* | Preferred | Yes | After Travel Only | |
| Construction | Required | |||
| Consultants/Independent Contractors (Taxable) | Required | |||
| Entertainers (Speakers, Musicians, Performers) (Taxable) - (One Time Event) |
$600 Or More | Under $600 | ||
| Floral Arrangements | Yes | Preferred | ||
| Food & Meals | Preferred | After Travel Only | ||
| Furniture (Incl. Carpets, Chairs, Desks) | Required | |||
| Gift Cards / Certificates* (Taxable) Max $25 | Yes | |||
| Graphic Art & Design Services (See Advertising Services) | ||||
| Guest Lecturers (Taxable) | $600 Or More | Under $600 | ||
| Honoraria (College Employees Ineligible) (Taxable) | $600 Or More | Under $600 | ||
| Hotels / Lodging | Preferred | After Travel Only | ||
| Human Subject Payments (E.G. Gift Cards) (Taxable) | Research Related Only | Research Related Only | ||
| Limousine, Taxi, Uber Or Other Rideshare | Yes | Preferred | After Travel Only | |
| Magazines, Subscriptions, Publications | $1000 or more | Under $1000 | ||
| Mail Costs | Yes | Yes | Yes | |
| Meals (Business / Travel)* | Preferred | After Travel Only | ||
| Memberships / Dues | Yes | Preferred | Yes | |
| Mileage* (For Travel Only) | After Travel Only | |||
| Moving & Relocation (Employee) - Contact HR | ||||
| Other (Contact Procurement or AP for Guidance) | ||||
| Parking & Tolls | After Travel Only | |||
| Student Prizes & Awards (Taxable) | Yes | |||
| Supplies** | Yes | Yes | ||
| University / Foundation Payments | Yes | Yes | ||
| Visa Fees | Yes | Yes | ||
| * Travel Expenses - See Travel and Business Expense Policy (For Cash Advances, a Spend Authorization must be created in Workday) ** W.B. Mason is the preferred source for Office Supplies updated: 8/6/2019 |
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